What is Team Collaboration?
Team collaboration is how people share planning and execution of church communications—who owns what, where discussion happens, and how everyone sees the same schedule.
In Communicate, that means a shared Calendar and campaigns, plus (Plus) assignments and comments, and notifications so people aren’t guessing. Invite and roles live in Admin Console; details: User Permissions and Roles.
Why Does Team Collaboration Matter for Church Communications?
Most church comms work is shared. Collaboration clarifies ownership, keeps context on the work item, and cuts duplicate or dropped tasks.
How Does Team Collaboration Work in Communicate?
Shared workspace (Essentials and Plus)
One org Calendar, Campaigns list, and campaign pages (content, Communication Schedule). What you can create/edit/delete follows your role.
Roles
Owner, Admin, Manager, Editor, Viewer. Optional campus access (multi-campus Plus) and category access (both plans) further limit what Managers/Editors/Viewers see.
Assignments (Plus)
One assignee per campaign or communication; progress Received / In Progress / On Hold / Complete. Sidebar Assignments (Beta) for people with assignment view (Owners, Admins, Managers, Editors—not Viewers). Viewing: + (choose person) when you can assign.
Comments (Plus)
Threads on campaigns/communications; @mentions; all standard roles including Viewers can post. Edit/delete your own only.
Notifications
Bell + optional email; assign/comment/mention events need Plus. Customize in User settings → Notifications.
There isn’t a separate formal “approval workflow” product—use Draft / Active and comments for review.
When Should You Use Team Collaboration?
Anytime more than one person touches the plan—especially complex campaigns, handoffs, and review. Small teams still benefit from Assignments/Comments on Plus and clear roles.
Related Terms
Frequently Asked Questions
Q: Do I need a large team?
A: No. Shared Calendar and roles help even a tiny team; Assignments/Comments help more as you grow (Plus).
Q: How do I see who’s working on what?
A: On Plus, open Assignments, or use Viewing: / (choose person) if you can assign. Also check Assign: / Assigned: on the item.
Q: Can teammates edit each other’s work?
A: Depends on role—Editors+ can usually edit; Delete is broader for Owners/Admins/Managers. Viewers are read-only (can comment on Plus). Campus/category limits may further restrict what’s visible.
Q: How do comments help?
A: Discussion stays on the campaign or communication—with @mentions and notifications—instead of lost email threads.
Q: Different responsibilities?
A: Use roles + Assignments; optional category/campus scope so people only see their areas.
Q: How do people stay informed?
A: Notifications (and prefs in User settings). Assignment/comment/mention alerts need Plus features enabled.