What is a Calendar?

The Calendar is the grid where you view and manage scheduled communications by channel and date. Open it from the sidebar (Calendar—not “Matrix”). Full guide: Calendar.

Rows are channels; columns are weeks or days. Linked communications use their campaign color; standalones use their own color.

Plan: Available on Essentials and Plus. Channel Preferences on both; Channel Schedules and Alt/Ctrl-drag duplicate on Plus only.

Roles: Viewers browse only. Editors can add and move items but not delete, and don’t get channel-row Preferences/Schedule editors. Owners, Admins, and Managers with channel edit can use Preferences/Schedule on the row. See User Permissions and Roles.

Why Does Calendar Matter for Church Communications?

The Calendar is day-to-day scheduling:

• See the plan — All channels and dates in one grid
• Schedule fast — Add, move, and (on Plus) duplicate communications
• Spot conflicts — Gaps, overloads, and preference/schedule limits
• Open details — Click a pill for content, status, and notes

How Does Calendar Work in Communicate?

Weeks — Each column is one week (up to 8 weeks).
Days — Each column is one day (7 days). No month view.

Toolbar Weeks / Days switch modes. Week start follows User Settings → Profile → Start of Week → First Day of Week (Sunday or Monday).

Common actions

• Add — Hover a cell → + (needs create permission)
• Move — Drag to another visible date or channel (not outside a linked campaign’s date range)
• Duplicate (Plus) — Hold Option/Alt or Ctrl while dragging (Essentials gets an upgrade prompt)
• Edit — Click a communication
• Filter — Categories, Channels, Campaigns (matching stays full color; others fade)
• View — Drafts (off by default; dashed / lighter pills) and Completed (on by default for Done items); with multi-campus, Global / Campus communications toggles
• Channel rows — Expand/collapse; Preferences / Schedule when allowed (Schedule feature is Plus)

Navigation: Step or jump columns, Today, scroll indefinitely forward/back.

When Should You Use Calendar?

Use it for channel-level scheduling, edits, and cross-campaign timing. Use the Timeline for campaign date bars; use a campaign’s Communication Schedule when focusing on one campaign.

Related Terms

• Communication · Channel · Campaign
• Timeline · Category
• Draft Status · Active Status
• Channel Preferences and Schedules

Frequently Asked Questions

Q: What's the difference between Weeks and Days?
A: Weeks shows up to eight week columns. Days shows seven day columns. Pick overview vs day-level detail.

Q: Can I move a communication outside its campaign’s date range?
A: No—you’ll get a warning and it stays put. Extend the campaign dates first.

Q: How do I duplicate a communication?
A: On Plus, hold Option/Alt or Ctrl while dragging to another date or channel.

Q: Can I change which day the week starts on?
A: Yes—User settings → Profile → Start of Week → Sunday or Monday. Affects Weeks and Days.

Q: What do filters do?
A: Matching items stay full color; others fade. You can layer Category, Channel, and Campaign filters.

Q: How do I see drafts?
A: View → Drafts. Drafts use a lighter/dashed look (no separate Draft chip on the pill). The View options reset when you leave the Calendar.